How to Transfer Your Dental Records for Treatment Abroad (2026)

Why Complete Records Save Time and Money

A clear set of medical records cuts your first consultation time in half and makes the initial Elonix Clinic quote more accurate. Many patients assume records transfer is complicated - it is not, provided you follow a few simple steps. This guide explains exactly how to gather and share yours securely.

What You Are Legally Entitled To

Under GDPR in Europe and HIPAA in the US, you have the right to request your own health records at no cost. Dental practices must provide them within 30 days, typically in digital format. You do not need to explain why.

Step-by-Step Record Request

1. Write a short email to your current dentist asking for copies of your complete dental records including x-rays, in digital format.
2. Specify the time frame (all records or last 5 years).
3. Provide a secure email address or cloud link.
4. Collect and verify the files are readable.
5. Back up to a second location before sending.

Useful File Formats

How to Send Records to Elonix Clinic Securely

• Encrypted email attachments (up to 25 MB)
• WhatsApp direct message (end-to-end encrypted)
• Cloud sharing via Google Drive or Dropbox with password
• USB drive delivered in person during your visit

Translation: Do You Need It?

Records in English, Italian, Spanish or French are accepted without translation. Records in other languages can be sight-translated by our coordination team for free. Numeric data (tooth numbers, mm measurements) is universal.

After Your Treatment

Elonix provides a comprehensive exit report in your preferred language, which you can share with your local dentist. Copies remain securely stored in our patient management system. For a free records review and quote, send your files to Elonix Clinic via WhatsApp today.

Converting Old Paper Records to Digital Format

Some older patients still have paper dental records. Converting them is simple: use a smartphone scanning app like Adobe Scan, Office Lens or CamScanner to photograph each page under good light. These apps automatically straighten, enhance contrast and output a multi-page PDF ready to share. For panoramic x-rays on film, place the film on a lit window or use a dedicated x-ray viewer box and photograph it carefully. Resolution matters less than ensuring the entire image is in focus with no glare blocking critical areas of interest.

Frequently Asked Questions